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Before being admitted to a thesis-based master’s program, the student must ensure that a professor has formally agreed to act as their thesis supervisor. Hence, this step is normally completed before initial enrolment. If it is decided that a co-supervisor is desired or required, the student must submit a service request to add the new thesis supervisor before the end of the second term.

The School of Human Kinetics (SHK) requires that either the primary supervisor or the co-supervisor be a regular, full-time professor from the SHK, unless an exception is made by the School of Human Kinetics Teaching and Personnel Committee (STPC) and approved by the director of the School.

In some circumstances, a student may wish to have a co-supervisor who is a professor or researcher from another institution. In such cases, the proposed co-supervisor’s dossier must also be submitted by email to the SHK graduate administrative assistant, and approved by the SHK assistant director of graduate studies and research, and by the vice-dean, academic of the Faculty of Health Sciences. A student may also complete a joint program under a process known as a cotutelle. For more information, review the Types of Supervision section of the Graduate and Postdoctoral Studies website.

Procedure:

• To register a new thesis (co)supervisor, create a new service request under Add a new supervisor. The name of the supervisor/co-supervisor must be added in the comments box along with the preference (primary supervisor or co-supervisor). Service requests are found in  , under the Applications tab (see  for more information).
• The thesis supervisor must then approve the service request by logging into their VirtuO account, visiting the service request dashboard, and marking the request as D3-APPR_SUP (Approved by supervisor).
• The assistant director, graduate studies and research will then review the service request for approval.
• The Academic Office will then approve the service request.
• To change a thesis supervisor after admission, submit a service request under Modify or Delete a Supervisor. The current supervisor, proposed supervisor, and academic unit director (or their delegate) must approve the request for modification.

Enrolment takes place online using the Student Centre in . Enrolment is your responsibility; be sure to check the Important Dates and Deadlines calendar and carefully read the following procedures. Students should normally have completed all course requirements by the end of the second term of enrolment.

Important: Once all courses are completed, students need to enrol in the SHK master’s degree thesis course (THM7999) to maintain continuous full-time enrolment. Once enrolled in THM7999 the first time, the student will automatically be re-enrolled the following term until completion of the degree, unless enrolment is blocked for reasons such as non-payment of fees, failure to submit a progress report, etc. If full-time enrolment is not maintained, funding may be interrupted, and tuition late fees/penalties may be imposed.

In some cases (e.g., directed studies, out-of-program courses, auditing a course), a student may not be able to enrol online through the self-serve option and must take additional steps.

Procedure for out-of-program courses

• Students wishing to take out-of-program courses must complete a Course Attendance form, available on the Graduate and Postdoctoral Studies Forms webpage, and submit it by email to the SHK graduate administrative assistant. Note that the thesis supervisor must also sign the form.
• The assistant director, graduate studies and research will then review the form.
• The approval of the host instructor and/or academic unit may be required (e.g., by email).
• The Academic Office will then approve the request and allow you to enrol in this course.
• Note that these courses may not count toward the requirements of the degree program.

Procedure for directed studies (APA 5997)

A directed studies course is a personalized course designed by you and a professor to expand your knowledge in a field of special interest. The course is an elective and counts toward your requirements.

• Students wishing to take a directed studies course must complete an Abstract of Directed Study form and submit it by email to the SHK graduate administrative assistant. Note that the thesis supervisor must also sign the form.
• The assistant director, graduate studies and research will then review and approve the form.
• The Academic Office will then approve the request and allow you to enrol in this course.

Procedure for auditing courses

Auditing a course means attending lectures without having to complete assignments or examinations. As a result, students auditing a course receive no credit and their transcript indicates “AUD” as the grade. Full time students may audit courses for free, while part-time students will be charged a fee of 15% of the tuition fee for the audited course.

• Students wishing to audit a course must complete a Course Attendance form, and submit a request by email, along with the form, to the SHK graduate administrative assistant. Note that the thesis supervisor must also sign the form.
• Approval from the host instructor and/or academic unit may be required (e.g., email approval).
• The assistant director, graduate studies and research will then review the request for approval.
• The academic office will then approve the request and allow you to enrol in this course.
• Note that audited courses do not count toward the requirements of the degree program.

Master’s students must register their thesis topic by the end of their second term. The thesis topic must be selected in consultation with the student’s thesis supervisor.

Procedure:

• To register the thesis topic, create a new service request under Add a thesis title. To modify the thesis topic, create a new service request under Modify a thesis title. The thesis title must be added to the comments box. Service requests are found in  under the Applications tab. (See  for more information.)
• The thesis supervisor must then approve the service request by logging into their VirtuO account, visiting the service request dashboard, and marking the request as D3-APPR_SUP (Approved by supervisor).
• The Academic Office will then approve the service request.

Important: Before the end of the first year of enrolment, and once a year thereafter, all students enrolled in a thesis program must complete and submit an annual progress report.

The progress report allows supervisors to monitor the progress of students in their program. It also serves to evaluate the academic progress made over the past year and to define objectives for the following year. The information provided in the report ensures that all students are making systematic and consistent progress in their research.

This is also an opportunity for the student and thesis supervisor to meet and take stock of the research and adjust accordingly. It is important to take advantage of these meetings to review the research goals and agree on the expected progress in the months to come. Several versions of the progress report may be required before coming to a final version. 

Note: A student who receives two (2) unsatisfactory progress reports shall be withdrawn from the graduate program.

Procedure:

• The student must complete the